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It's Time to Verify Service Quarters
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Look for a new item on your EWP To-Do list: To verify your employer’s service quarters and pay periods for 2024.
Complete this for all plans including KPERS, KP&F and
Working After Retirement.
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What are Service Quarters?
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Service quarters represent the relationship between your pay periods and when employees earn service credits. It’s the actual time worked for your employer’s pay dates each January through December.
It's True: An employer can have one or more pay cycles.
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Accuracy Is Crucial
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Member service credit and pay period reporting rely entirely on pay-cycle information. It must be correct. Pay cycles in KPERS’ system must match those in your payroll system or you will have problems with reporting.
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Important!
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You must verify & submit service quarter info,
even if you don’t make any changes.
Submit to KPERS by November 10, 2023.
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Checklist
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Review Service Quarter Base – First Payroll of the Year
Correct, if necessary
Save
Review Service Quarter Dates (Reminder: The Service Quarter Base and first pay period in the Service Quarter Dates table must have matching Pay Dates and Begin Dates.)
Confirm pay dates are not on holidays or weekends
Correct, if necessary
Save
Validate
Click Employer Info
Submit to KPERS
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After successfully submitting verifications to KPERS, you'll see this:
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Instructions and Resources
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Quick Vid: Service Quarters
Employer Manual: Service Quarters
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Off-Cycle for Rest of 2023
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If you need to add an off-cycle for 2023, email us at kpersFS@kpers.org with the off-cycle pay date and the reason for it. You will be able to add an off-cycle on your own for 2024 after January 1.
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Questions?
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kpersFS@kpers.org
1-844-468-8929
785-268-6886
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