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NOTICE
Verify Service Quarters
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Our records indicate that, as of November 13, your employer had not yet verified service quarters and pay periods for 2026.
The deadline was November 14.
Please verify service quarters and pay periods for all plans including KPERS, KP&F and Working After Retirement.
If you have verified service quarters since November 13, please ignore this notice.
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What are Service Quarters?
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Service quarters represent the relationship between your pay periods and when employees earn service credits. It’s the actual time worked for your employer’s pay dates each January through December.
It's True: An employer can have one or more pay cycles.
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Accuracy Is Crucial
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Member service credit and pay period reporting rely entirely on pay-cycle information. It must be correct. Pay cycles in KPERS’ system must match those in your payroll system or you will have problems with reporting.
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Important!
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You must verify & submit service quarter info,
even if you don’t make any changes.
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Checklist
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Review Service Quarter Base – First Payroll of the Year
Correct, if necessary
Save
Review Service Quarter Dates (Reminder: The Service Quarter Base and first pay period in the Service Quarter Dates table must have matching Pay Dates and Begin Dates.)
Confirm pay dates are not on holidays or weekends
Correct, if necessary
Save
Validate
Click Employer Info
Submit to KPERS
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After successfully submitting verifications to KPERS, you'll see this:
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Instructions and Resources
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Quick Vid: Service Quarters
Employer Manual: Service Quarters
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Off-Cycle for Rest of 2025
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If you need to add an off-cycle for 2025, email us at kpersFS@kspers.gov with the off-cycle pay date and the reason for it. You will be able to add an off-cycle on your own for 2026 after January 1.
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Questions?
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kpersFS@kspers.gov
1-844-468-8929
785-268-6886
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